Open Science and Research Information Officer (Heidelberg, DE or Hinxton, UK)


Open Science and Research Information Officer (Heidelberg, DE or Hinxton,
UK) – 2 positions available Location: Heidelberg, Germany

Staff Category: Staff Member
Contract Duration: 3 years (renewable)
Grading: 4, 5 or 6; depending on qualifications and experience
Closing Date: 19 September 2021
Reference Number: HD02025

EMBL is looking for two highly motivated Open Science and Research Information
Officers. These posts will be based in the EMBL Office for Scientific
Information Management, a new office with responsibility for the EMBL library,
open science support, and EMBL archive and records management.These two posts
will be responsible for supporting EMBL staff to follow open science best
practices through the administration of EMBL-wide processes and services,
advice and outreach activities, and monitoring these outputs for use in EMBL

The two Open Science and Research Information Officers (RIOs) will be
responsible for supporting open science best practices for EMBL, across all
six EMBL sites. As OSIM is a new office at EMBL, this will require a flexible
approach and teamwork to deliver new services that will support EMBL staff to
make research outputs such as (publications, data, software) open at the
optimal time of the research lifecycle. EMBL has a unique context to deliver
open science best practices in the life sciences as, in addition to performing
research, EMBL runs major science facilities at several of its sites, and
hosts major community databases at EMBL-EBI, including, for example, the
European Nucleotide Archive and Europe PMC. These roles are therefore an
opportunity to support EMBL staff in delivering open science, but also to have
impact more broadly in the life sciences research community, as EMBL services
and training programmes are used widely in Europe and worldwide.

These roles will have particular responsibility for operating open access
publication workflows. As part of the OSIM team, the RIOs will promote and
monitor compliance with EMBL’s open science policy, sharing information as
required with colleagues across EMBL. The complex funding landscape at EMBL
means that a number of reporting requirements need to be met, including to
EMBL member states and to national funding organisations. While the emphasis
is currently on publications, we expect monitoring a wider range of research
outputs will become more important in the future.

These roles will form a hub for expertise on open science best practices at
EMBL. Close collaboration with others in the OSIM team, as well as pan-EMBL
networking will be required to deliver support, advice and services around
Open Science related topics for EMBL researchers and management. Communication
and advocacy on open science across EMBLwill therefore also be a part of this

Your role

Duties and responsibilities:

  • Operation of EMBL’s research information management systems, in
    particular, management of publications and related data with tools such as
    ORCID, Europe PMC and Converis
  • Develop and implement workflows and procedures to create, store, manage,
    report and present research information across all EMBL sites, as required
  • Manage the input and quality control of metadata around EMBL research
  • Provide consultation, expertise and training for EMBL staff on Open Access
    and Open Science Advocate for and promote Open Science across EMBL,
    especially the EMBL Open Science Policy
  • Provide information on EMBL publications and create reports, as required,
    for EMBL impact analysis and reporting Monitor compliance with EMBL open
    science policies and support compliance with national funder policies
  • Coordinate with colleagues in the OSIM to deliver on projects that span
    across skill sets, for example, the development of data management plan
    development processes.
  • Coordinate with colleagues across EMBL to advise on conditions for data
    and software publication, FAIR principle implementation in the specific
    EMBL context
  • Advice and training for EMBL researchers on the handling of research data
    and software
  • Keep up-to-date with open science best practices and challenges, and feed
    this into EMBL Guidelines development.
  • You have

    Qualifications and Experience:

  • PhD and/or Master’s degree, or comparable in life sciences, information
    science, librarianship or a related field of study;
  • Experience in a role related to open science delivery; for example, in a
    journal publisher, library, database, institutional repository, or funder
  • Hands on experience using software and tools required for one or more
    aspects of research information management (for example, database ingest
    and/or curation, CRIS systems, helpdesk ticketing systems)
  • Demonstrable broad knowledge of infrastructures, resources and policies
    pertaining to open science and effective research data management
  • Ability to work independently within a team setting
  • Excellent communication skills; it is essential to be able to communicate
    with a variety of stakeholders
  • Excellent spoken and written English
  • You might also have

  • Good working knowledge of another European language is advantageous.
  • Why join us

    EMBL is an inclusive, equal opportunity employer offering attractive
    conditions and benefits appropriate to an international research organisation
    with a very collegial and family friendly working environment. The
    remuneration package comprises a competitive salary, a comprehensive pension
    scheme, medical, educational and other social benefits, as well as financial
    support for relocation and installation, including your family and the
    availability of an excellent child care facility on campus.

    What else you need to know

    We are Europe’s flagship research laboratory for the life sciences – an
    intergovernmental organisation performing scientific research in disciplines
    including molecular biology, physics, chemistry and computer science. We are
    an international, innovative and interdisciplinary laboratory with more than
    1700 employees from many nations, operating across six sites, in Heidelberg
    (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

    Please note that appointments on fixed term contracts can be renewed up to 9
    years in total, depending on circumstances at the time of the review.

    Both positions will report to the Head of the Office for Scientific
    Information Management and can be placed either at EMBL Heidelberg, Germany or
    EMBL-EBI in Hinxton, UK.

    Applicants invited for interview will be asked to give a 15 minute
    presentation that outlines the experience they will bring to this role (5
    minutes) and how they will approach the role (10 minutes). Remote
    interviews are expected to be held in the week beginning 4th October 2021.

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